Visa Assistance

Visa assistance was already closed.

Participants who need a visa to enter Japan should apply to the Embassy or Consulate General of Japan in their country of residence with all required documents. Detailed information will be found on the official website of Ministry of Foreign Affairs of Japan.

URL: http://www.mofa.go.jp/j_info/visit/visa/

If you need invitation letters for your visa application, please contact Prof. Yukinobu Hoshino [scisisis2016+VISA@gmail.com] with the following information and items.

  • Full name as in passport
    (For Chinese participants, please write in both Chinese and English)
  • Gender
  • Nationality
  • Affiliation
    (For Chinese participants, please write in both Chinese and English)
  • Occupation
    (For Chinese participants, please write in both Chinese and English)
  • Date of Birth
  • Paper ID or paper title
  • Conference registration ID
  • Registration invoice (electronic copy)
  • Certificate of employment or enrollment (electronic copy)
  • Travel itinerary/receipt (electronic copy)
  • Confirmation of your hotel booking (electronic copy)

Visa letters should only be issued to Speakers/Presenters and Committee members who have paid the required registration fee in full. When you plan to travel with your family and/or students who do not present any paper, you should apply visas together. The specific instructions will be provided together with the invitation letter.